How to configure row highlighting in Custom Data?

In the records view you can highlight a row or a cell when a field value matches a condition — for example overdue requests in red, high priority in yellow. Rules are saved for the current table view.

When you need this

  • You want hot rows to stand out in a long table.
  • You need cell colors based on comparisons (equals / contains / greater than / empty, and more).
  • The team agreed on color rules in a shared saved view.

Key terms

  • In the records toolbar, Highlighting opens the conditions panel.
  • A column menu also has Highlight by field… — useful to start from a specific column.
  • Rules run top to bottom: the first matching rule applies; drag to change order.
  • Scope can be Row or Cell.
  • Some model-level color styles (HEX field, value→color map) live in the model editor table styling; the Highlighting panel adds view-level conditions on top.
  • You need permission to save the view / edit the table.

Before you start

  • Menu → Custom Data, records table open.
  • The new Custom Data UI is enabled (how to enable).
  • Your role can change the view or save highlighting.

Step-by-step

  1. Open the records table.
  2. Click Highlighting in the toolbar (or column menu → Highlight by field…).
  3. Click New condition.
  4. Choose a field, operator (equals, contains, greater than, empty, and more), and comparison value.
  5. Choose Highlight: Row or Cell, set Color (and opacity if needed).
  6. Add more conditions if needed; drag rules by ≡ to change priority.
  7. Save — you should see Highlighting saved.
  8. Optionally Save view so the team shares the same colors.

What happens next

Matching rows or cells are highlighted immediately. If several rules match, the topmost one wins.

How to verify

  • Change a test row so the condition starts / stops matching.
  • Reload the page — highlighting remains.
  • In a shared saved view, colleagues see the same colors.